PTA Executive Board

For those interested in joining the board, the time commitment is one general school-wide meeting per month (virtual until further notice), one executive board meeting per month, and occasional meetings with Principal Watson. All positions are for a one-year term, and you can serve in the same position two years in a row.

If an elected position is not what you are looking for, we are also looking for greater participation in our committees - Fundraising, Wellness, Garden, Merchandise and Photoday are just a few of the projects that our parent community helps to lead.

if you want to discuss this opportunity further feel free to reach out  - you can always contact the board at pta@ps32.org! 

Duties of Officers

1. Co-President: the duties of the co-president include but are not limited to

   1. Represent the Association to the school administration, current and prospective parents, the parent coordinator, the afterschool program provider, and local public officials and organizations. Serve as a member of the School Leadership Team.

   2. Draft the Association’s annual goals. Meet at least quarterly with the Principal of the School to discuss progress toward annual goals, review the budget, and discuss issues pertinent to the Association.

   3. Make presentations at school tours, school events, and community-based events such as the Community Education Council and meetings convened by the City Council members and/or the Borough President.

   4. Plan and lead Association meetings, assign tasks and responsibilities.

   5. Identify school-wide issues the Association can help address and/or opportunities for raising funds for the school.

   6. Assist with the June transfer of Association records, including all pertinent user ids and passwords, to the incoming executive board. 

2. Co-Vice President: the duties of this office include but are not limited to:

   1. Support and stand-in for President when requested. Share responsibility for presenting at school tours, school events, and community-based events as needed. In the event both co-presidents step down, then a co-vice president must become a co-president.

   2. Responsible for developing and maintaining a solid base of parent and school staff volunteers to support fundraising and enrichment efforts.

   3. Communicate regularly with committee chairs on their progress and barriers to achieving goals. Ensure that committees present reports at each PTA meeting.

   4. Work with committee chairs to support them in defining clear goals and expectations for the year and communicating effectively with parents engaged or interested in the committees’ work.

3. Co-Secretary: the duties of this office include but are not limited to:

   1. record minutes at all Association meetings

   2. Prepare and distribute notices, agendas, sign-in sheets, and other materials in support of Association meetings

   3. Record attendance at Association meetings

   4. Distribute copies of the minutes for review and approval by the general membership

   5. Maintain the custody of the Association’s records on school premises

   6. Draft and distribute notices and written communication to parents

   7. Maintain contact lists for electronic communication with association membership

   8. Maintain a database of information regarding the skill of members that they can offer the Association.

   9. Conduct a survey of the general membership each spring regarding what the association should support in the coming year.

   10. Incorporate all amendments into the bylaws, and ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office

   11. assist with the June transfer of Association records, including all pertinent user ids and passwords, to the incoming executive board. 

4. Co-treasurer: The duties of this office include but are not limited to:

   1. responsible for all financial affairs and funds of the Association

   2. Is a co-signatory on checks

   3. maintain an updated record of all income and expenditures on school premises

   4. Create an annual budget for review by the Executive Committee, Principal, and School Leadership Team. Present a budget report at each PTA meeting.

   5. Receive funds requests and present them for a vote.

   6. prepare the Association’s interim and annual financial reports and other reports as required by the DOE

   7. Write checks, act as signatory or secure required signatures. Balance the bank account. Deposit funds from fundraising events. Deliver approved funds to appropriate parties.

   8. Oversee the work of the Fundraising Committee and any fundraising done by the PTA. Work with the Fundraising Committee Chair to set annual fundraising goals and track progress.

   9. assist with the June transfer of Association records, including all pertinent user ids and passwords, to the incoming executive board.